I sent an invoice through to a studio recently for some work I'd just completed.
It was laid out in what I understand to be a 'standard' way:
Invoice code
Tax reference number (proves I'm self employed, in the UK anyway)
My address
Client address
Itemised list of work completed
Agreed rate
Total amount due
At the bottom of my invoices, I then include the following:
"This invoice is due by 13th August 2009
Prompt payment is appreciated
Late payment can incur statutory penalty charges"
If the invoice is paid within 7 days, I deduct 5% from my NEXT invoice.
The studio manager approached me, and said that they had 'never heard of this before', and this it was 'a bit aggressive', and even 'a little unprofessional' and could 'scare off companies by looking like potential trouble'.
This worries me. What here could be construed as 'unprofessional'? Do you agree with this assessment? And how do you word your own invoices? Is it aggressive / unprofessional to expect to be paid on time?
(Note for US / folks outside the UK): Under UK law, if there is no contract to specify otherwise, an invoice is due within 30 days of receipt. After 30 days, you have the legal right to charge a late penalty charge (about Β£50), as well as interest. Most freelancers in my industry (media/VFX) don't do this, and wait for several months to be paid. Apparently 'this is how the game is played', which I have to say annoys me intensely.
Thanks for reading this mini essay / rant. Any suggestions?
AJ