Question about Microsoft Word
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Hallo all. I'm really hoping someone is going to know the answer to this as I'm desperate. I'm creating a Word document where each page has the same layout, colours, text boxes and jpegs. I've created a template which works if I'm just doing a single page but I want to be able to insert a new page which has all the same elements and layout as the template but as far as I can see you can only insert a blank page. I've tried copy pasting but this is very time consuming as each pasted page doesn't paste into exactly the same position on each page so I have to reposition everything. Its a real pain and I'm up against a very tight deadline.
Thanks!
Kev
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Hey modelhead,
That works pretty well. Thanks for your help, that will really save me some time.
I did think about using the header & footer but anything I place in them appear greyed out. Is that something which can be changed I wonder?
Kev
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The header and footer is only greyed out in "edit mode" (i.e. when you're using the "in between" for text editing). Otherwise it prints as should.
There's also some "background image" option (like watermarks and such) somewhere but I'm not an expert either.
What exactly are you trying to use it for?
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I stand corrected, it seems as if its only the jpegs which are greyed out, everything else is fine
Basically I'm putting together a document which is an entry into the Building For Life awards and so each page has the same basic layout. Grey background, logo at the top, a couple of text boxes etc. Copy pasting doesn't seem to work well so Id like to be able to insert a new page which has the layout already on it.
Modelhead's suggestion does work altho it would be more convienient if the layout wasn't movable, such as when its in a header, so that I don't accidentally move something I shouldn't.
I know there are more suitable programmes to use but Word is the only one avalable to me at the moment.
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I could swear you used to be able to save a layout as a template file (.dot...which you can still do) but then you used to be able to go to File > New from Template....and load your saved file. But the option doesn't seem to be there any more.
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I've exported it as a PDF and the jpeg doesn't appear greyed out so looks as though I can use that method after all.
Thanks for your help guys. Much appreciated as always
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By the way, why don't you give a try to LayOut? I mean what we have with SU Pro? That's exactly for this kind of job.
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Word is the only software I have access to where I'm working
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OK, point taken. I used to work in such an office, too.
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Kevin, depending on which version of WORD you are using, I believe the solution is:
WORD 2003 and earlier: Create your template and save it (this will be your "template" document), then save it as a second document, which will be your final edited document. On this second document, when you add a page that requires that template, click on the INSERT tab and select FILE, then choose your template file. I've used this a lot in the past.
WORD 2007 unfortunately will not insert another document file (oh, the humanity!). However, it does have what are called Quick Parts, reuseable pieces of content that can be stored and re-used at any time. Select those items you want saved, save it to the Quick Parts gallery (located on the Insert ribbon), and with one click you can add them to each new page you create. Your inquiry prompted me to learn this and play around with it - seems to work.
Hope this helps.
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WORD 2007 unfortunately will not insert another document file (oh, the humanity!).
Daniel,
This piqued my interest as well, and it is possible to insert a word doc 'template"
Though I would use MS Publisher myself to accomplish this as you can just add duplicate pages.To duplicate pages in Word 2007
While on insert tab:
1.) Insert blank page
2.) Insert object…create from file tab
3.) Browse……”look in” trusted templates
4.) Select a template and insert.
5.) RepeatBest,
C -
Charlie,
I've tried adding files that way, but from what I can tell it transforms everything into an object, and as such it cannot be edited so easily (the object has to be opened separetly). Also, WORD 2007 will place that object within the current margins, which means it may shrink the object down to fit it within those margins.
That's not a problem with the "Quick Parts" - the different elements, wether they be pictures, text boxes, or plain text, remain as such after added and can be edited like any other element.
Admittedly, I haven't been using WORD 2007 that long, and it is very different from 3003 and previous versions, so I may be missing something.
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@daniel said:
Charlie,
I've tried adding files that way, but from what I can tell it transforms everything into an object, and as such it cannot be edited so easily (the object has to be opened separetly). Also, WORD 2007 will place that object within the current margins, which means it may shrink the object down to fit it within those margins.
That's not a problem with the "Quick Parts" - the different elements, wether they be pictures, text boxes, or plain text, remain as such after added and can be edited like any other element.
Admittedly, I haven't been using WORD 2007 that long, and it is very different from 3003 and previous versions, so I may be missing something.
Well....Slap me upside the HEAD!
I admit I was hasty about it.......should have been thinking about "Object" insertion....as a clue.
Now I am even more puzzled as it would seem you should be able to simply add duplicate pages like you can in MS Publisher.
I'll look at the quick parts and what that is about......Thanks............and apologies for the mis-direct.
C
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Charlie, no prob - it's been educational. It seems strange that one cannot directly insert another file in WORD 2007, but I guess they will need something to improve to justify their next version.
Edit: it appears you CAN insert text from file in the insert object menu, but it screws up the formatting from the original file, so what good is that?
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Hi Kev, hi folks.
I see this possibility:
1 - Create the required page layout.
2 - At the end, Insert a Page Break.
3 - Use the command to Show All which shows special characters like Tabs, Paragraph Breaks, Page Breaks, etc.
4 - Select all of the page including the Page Break.
5 - Copy the selection.
6 - Paste as many times as you want to create as many pages as you want.
7 - Reset the visibility of special characters.
Just ideas.
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